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Small Business Server 2011 Essentials & Integrated Office 365 – Big Business Tools for the Small Business

I recently installed Microsoft SBS 2011 Essentials with Office 365 integration and was more than pleasantly surprised with the outcome of integrating the two products.

A Little Background

I have been working with Microsoft Enterprise servers for many years of my career, but moved into the Small business Server space a few years ago as a solution for my small business clients.  Microsoft Small Business Servers are designed specifically with the needs of the small business in mind.

Key benefits of SBS include:

·         Simplified Small Business IT

·         Increased Business Productivity

·         Protect Business Data

·         Reduced IT Costs

For a full list of features visit the Microsoft SBS website.

Microsoft Office 365 was released in June 2011. Office 365 provides Microsofts business productivity products, Exchange, SharePoint, Lync, and Office Web Apps as cloud services.  This reduces the need to host these services on-site, greatly reducing IT costs.

  • Exchange Online: enables the sharing of email, contacts and calendars
  • SharePoint Online: allows the users to securely host their documents from any internet-connected device.  Also included are templates to easily create and host your public facing website
  • Lync Online: a real-time collaboration tool
  • Office Web Apps: a web-based Office suite

Client Details and Requirements

The client, for this installation, has a small office with 4 full-time employees.  They use a custom third-party application that requires a “server” type of installation, which was installed on a Windows 7 computer.  They share files in the office, but email, calendars, and contacts were not easily shared.  They wanted to be able to effortlessly share email, calendars, etc., between staff members and be able to access company documents from outside the office. 

The Solution

We decided to implement Small Business Server Essentials with Office 365.

SBS Essentials is a slick little operating system designed for the small businesses.  It is easy to setup and once configured, very easy to manage.  It provides the security and the basic functionality of its big brother, Microsoft Server 2008; but in an easy to use, slimmed-down package.

SBS Essentials offers:

  • Remote Web Access
  • Data Backup and Restore
  • File and Printer Sharing
  • Easy connection to the Microsoft “cloud”

For more information, please visit Microsoft SBS Essentials webpage. In late 2011, Microsoft provided an Office 365 integration module with SBS Essentials.

The Implementation

We moved all their email and webhosting to Office 365. This provided the sharing required, plus real-time collaboration using Lync and SharePoint for securely sharing documents.  The client can also rebuild and maintain control over their website, which they didn’t have before. 

The Office 365 Outlook integration provided a seamless Outlook experience for the client, whether they were using it on the desktop, laptop or web.

We moved the 3rd party application to the new SBS server, which has increased performance of the application itself, since it is now being hosted in a proper server environment on appropriate hardware.  All the computers in the office are backing up to the server, and file-sharing was enabled.  By far, the most beneficial feature for this client is the Remote Web Access feature (which was very easy to setup).  The client can securely access her desktop from her laptop with a click of the mouse.  She is currently on vacation, easily accessing her office desktop and server.

Final Thoughts

Combine SBS Essentials with Office 365 and now you can leverage some of Microsoft’s most powerful big business tools into your small office.  Your small office can now be on the same playing field as big business without the IT costs and frustrations. Well done Microsoft.

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